EA to Leadership Team

Executive Assistant to the CEO

Office based in Thursley, Surrey (5 days per week)

Full time, Permanent

Role Purpose: - 

We are seeking an experienced and highly capable Executive Assistant to provide proactive, high-level administrative and organisational support to our CEO, within a fast-paced, growing business. 

This role is ideally suited to a confident, self-motivated EA who thrives in a dynamic environment, is comfortable operating at senior level, and can anticipate needs, manage competing priorities, and maintain absolute discretion at all times. 

Responsibilities: - 

Executive & Leadership Support 

Proactive and complex diary management for members of the Leadership Team, ensuring effective use of time and smooth coordination of internal and external commitments. 

Acting as a key point of contact and gatekeeper for senior leaders, managing emails, calls and correspondence, and taking appropriate action where required. 

Ensuring senior leaders are fully briefed and prepared for meetings, engagements and events, including the preparation of agendas, briefing notes, presentations and correspondence. 

Managing confidential and sensitive information with the highest level of professionalism and discretion. 

Travel & Logistics 

Coordinating all travel arrangements, including flights, accommodation, ground transport and itineraries. 

Managing changes efficiently and ensuring all logistics run seamlessly. 

Meetings, Communications & Events 

Supporting internal and external communications on behalf of the Leadership Team. 

Assisting with the planning and organisation of corporate events, off-sites and large meetings. 

Business & Operational Support 

Providing high-quality business support to the wider Leadership Team as required. 

Supporting the Operations Director in defining, improving and operating standard processes and systems. 

Contributing to continuous improvement of administrative procedures and ways of working across the business. 

General Administration & Office Support 

Providing general administrative support across the business as required. 

Supporting reception, telephone management and office administration. 

Personal Profile: -

Highly trustworthy, professional and discreet. 

Proactive, confident and able to work on own initiative. 

Calm, resilient and focused under pressure. 

Structured and methodical, with a strong sense of responsibility and ownership. 

Excellent interpersonal skills, demonstrating tact, diplomacy and professionalism. 

Strong work ethic with a genuine desire to exceed expectations. 

Professional requirements: -

3–5+ years’ experience working as an Executive Assistant supporting senior leadership. 

Proven ability to manage complex diaries and competing priorities in a fast-paced environment. 

Excellent organisational, prioritisation and time management skills, with exceptional attention to detail. 

Strong written and verbal communication skills, with the ability to produce clear, professional correspondence. 

Confident user of Microsoft Word, Excel, PowerPoint and Outlook.