Office Administrator

Office Administrator

Thursley, Surrey (on site)

This is a hands-on, fully office-based Office Administrator role responsible for overseeing the day-to-day running, organisation, and presentation of the workplace. Sitting at the centre of the business, the role combines office coordination and administrative support. 

Key Responsibilities: 

Office Administration

• Oversee the day-to-day running of the office, ensuring it is clean, organised, safe, and operating efficiently at all times  

• Maintain high standards across all office areas ensuring the workplace is consistently professional and visitor-ready  

• Manage office supplies, stationery, post, couriers, and support goods-in processes  

• Support the planning and coordination of planned and reactive maintenance, working with external contractors where required  

• Manage service providers including cleaners  

• Take ownership of office presentation, standards, and organisation, proactively addressing issues  

• Act as the first point of contact for visitors, phone calls, and emails, ensuring a professional and welcoming experience  

• Coordinate on-site meetings and events, including catering, room setup, greeting guests, and post-meeting clear-down and hosting 

• Help coordinate day-to-day office activity, avoiding clashes and ensuring smooth running and minimal disruption  

• Take a hands-on approach to office upkeep, including monitoring cleanliness, restocking supplies (e.g. kitchens and toilets), and addressing issues proactively  

Health, Safety & Compliance 

• Support the health & safety processes in line with company standards and legal requirements  

• Assist with risk assessments, fire safety procedures, drills, and basic compliance activities  

• Help ensure the office remains a safe environment for employees and visitors  

Systems, Processes & Continuous Improvement 

• Maintain clear, structured documentation for office procedures and standards  

• Identify opportunities to improve efficiency, organisation, and overall workplace experience  

• Support onboarding/offboarding from an office and equipment perspective  

General support 

• Provide ad hoc support to the executive team  

• Provide back up admin support to CEO as required 

• Support company travel bookings and logistics for staff, predominantly through 3rd party provider 

• Support internal and external communications where required 

IT & Equipment Support  

• Assist with basic IT coordination, including liaising with external providers  

• Support setup and maintenance of user equipment and office systems  

• Help track and maintain office equipment and assets 

Candidate Profile: 

• Minimum 2+ years’ experience in an Office Manager or admin role or an ambitious graduate 

• Highly organised, proactive, and detail-oriented, with a strong sense of ownership and accountability 

• Able to prioritise and manage a varied workload independently, remaining calm under pressure 

• Strong communication and interpersonal skills, both written and verbal 

• Friendly, professional, and confident, acting as the face of the business 

• Discreet and trustworthy when handling confidential information 

• Proficient in Microsoft Office (Word, Excel, PowerPoint, O365) 

• Takes pride in maintaining a clean, organised, and well-presented workplace 

• Basic IT knowledge (desirable) 

• Full UK driving licence required 

Employee Benefits: 

• 25 days holiday per annum 

• Pension (4% employee, 5% employer) 

• Life insurance x 4 of salary 

• Healthcare (after 6 month probation) 

• Income Protection (after 6 month probation) 

• Employee Assistance Scheme 

• Up to 10% discretionary annual bonus (based on individual/company performance)